# Wedding Planner Notion Template

## Dashboard
A quick‑look page that pulls in the most important views.

- **Upcoming Milestones** – Linked view of the Timeline database filtered to the next 30 days.  
- **Budget Summary** – Formula roll‑up showing total budget vs. actual spend.  
- **Task Overview** – Board view of the Master Checklist grouped by status.  

> 💡 Tip: Pin this page to your sidebar for one‑click access on the big day.

## Timeline
A simple calendar database to schedule all major dates.

| Date       | Milestone                | Details                              | Completed |
|------------|--------------------------|--------------------------------------|-----------|
| 2025‑02-01 | Engagement Party         | Book venue, send invites             | ✅ |
| 2025‑04-15 | Dress Fittings           | First fitting, schedule alterations  | ⬜ |
| 2025‑06-01 | Final RSVP Deadline      | Follow up with guests                | ⬜ |
| 2025‑07-10 | Rehearsal Dinner         | Reserve restaurant, menu tasting     | ⬜ |
| 2025‑08-15 | Wedding Day              | Ceremony & reception                 | ⬜ |

> 💡 Tip: Switch the view to “Month” when you need a visual overview, then to “List” for detailed notes.

## Vendor Tracker
**Database** – keep every vendor in one place, with contact info, contracts, and payment status.

| Vendor          | Service          | Contact Person | Phone          | Email                     | Contract Sent | Paid? | Notes                              |
|-----------------|------------------|----------------|----------------|---------------------------|---------------|-------|------------------------------------|
| Rose & Co.      | Flowers          | Maya Lee       | 555‑0123       | maya@roseco.com           | 2025‑03‑01    | ✅    | Delivery 2 hrs before ceremony    |
| Velvet Sound    | DJ/Live Music    | Carlos Ramos   | 555‑0456       | carlos@velvetsound.com    | 2025‑03‑05    | ⬜    | First set list approved            |
| Sweet Crumbs    | Cake             | Jenna Patel    | 555‑0789       | jenna@sweetcrumbs.com      | 2025‑03‑08    | ⬜    | Schedule tasting 2025‑04‑10        |
| Luxe Rentals    | Furniture/ décor | Tom Nguyen     | 555‑0110       | tom@luxerentals.com        | 2025‑03‑12    | ⬜    | Need final layout by 2025‑06‑01    |
| Capture Studios | Photography      | Leah Kim       | 555‑0222       | leah@capturestudios.com   | 2025‑03‑15    | ✅    | 2‑hour engagement shoot booked    |

> 💡 Tip: Add a “Due Date” property and set a reminder 7 days before each payment deadline.

## Guest List
Track RSVPs, meal choices, and seating.

| Guest Name        | Relationship | RSVP | Meal Choice | Table | Notes                     |
|-------------------|--------------|------|-------------|-------|---------------------------|
| Alex & Jamie      | Friends      | ✅   | Vegetarian  | 12    | Bring +1 (Sam)            |
| Mrs. Patel        | Family       | ✅   | Chicken     | 5     | Needs wheelchair access  |
| Daniel Ortiz      | Colleague    | ⬜   | –           | –     | Sent reminder 2025‑07‑01 |
| Lily Chen         | Family       | ✅   | Fish        | 8     | Allergic to nuts          |
| Mark & Sophie     | Friends      | ✅   | Vegan       | 12    | +1 (Sophie)               |

> 💡 Tip: Use a formula to auto‑color rows based on RSVP status for instant visual cues.

## Budget Tracker
A table that calculates totals and shows remaining balance.

| Category          | Estimated ($) | Actual ($) | Paid? | Variance ($) |
|-------------------|---------------|------------|-------|--------------|
| Venue             | 8,000         | 8,200      | ✅    | -200         |
| Catering          | 12,000        | –          | ⬜    | –            |
| Attire            | 2,500         | 2,300      | ✅    | +200         |
| Photography       | 3,000         | 3,200      | ✅    | -200         |
| Entertainment     | 1,800         | –          | ⬜    | –            |
| Decorations       | 2,000         | –          | ⬜    | –            |
| Miscellaneous     | 1,500         | –          | ⬜    | –            |
| **Total**         | **30,800**    | **13,700** |       | **-17,100**  |

> 💡 Tip: Add a roll‑up that sums “Actual” across all rows; set a conditional format to flag overspend >5%.

## Master Checklist
Board view for tasks, grouped by status (To‑Do, In Progress, Done).

| Task                         | Owner          | Due Date   | Status      | Priority |
|------------------------------|----------------|------------|------------|----------|
| Book ceremony venue          | Alex (spouse)  | 2025‑02‑15 | To‑Do      | High |
| Order wedding dress          | Bride          | 2025‑04‑01 | In Progress| High |
| Send save‑the‑date emails    | Planner        | 2025‑03‑01 | To‑Do      | Medium |
| Create seating chart         | Planner        | 2025‑08‑01 | To‑Do      | Medium |
| Confirm transportation       | Groom          | 2025‑07‑20 | To‑Do      | Low |
| Draft wedding day timeline   | Planner        | 2025‑07‑05 | In Progress| High |

> 💡 Tip: Turn “Due Date” into a reminder; Notion will push a notification 1 day before.

## Notes & Inspiration
A simple page for ideas, mood boards, and vendor contracts.

- **Mood board** – embed Pinterest board or upload images.  
- **Contract folder** – attach PDFs from each vendor.  
- **Idea dump** – bullet list of “must‑have” elements (e.g., “live string quartet”).  

> 💡 Tip: Use the “Toggle List” block for each vendor to keep contracts hidden until needed.

## How to import into Notion
1. In Notion, create a new page where you want the template.  
2. Click **Import** → **Markdown & CSV** and select this `.md` file.  
3. Notion will create the page hierarchy and plain tables.  
4. For each table marked as a “Database” (Vendor Tracker, Guest List, Budget Tracker, Master Checklist, Timeline):  
   a. Click the table, choose **Turn into → Table – Full Page** (or **Table – Inline**).  
   b. Add the appropriate property types (e.g., **Phone**, **Email**, **Date**, **Checkbox**, **Select**, **Formula**).  
   c. Re‑create any views (Board, Calendar, Gallery) using the “Add a view” button.  
5. Set up any roll‑ups or formulas as described in the sections.  
6. Duplicate the page (or use **Template button**) to reuse the structure for future events.  

Your Wedding Planner is now ready to keep every detail organized from engagement to “I do”!