# Wedding Planner Notion Template

## Dashboard
A high‑level view that keeps the entire wedding timeline, budget snapshot, and critical tasks in one place.

| View | Description | Notion Setup |
|------|-------------|--------------|
| Timeline | Gantt‑style view of all milestones | Create a **Timeline** view on the **Milestones** database |
| Budget Summary | Rollup of total spend vs. budget | Add a **Formula** `prop("Budgeted") - prop("Spent")` in the **Budget** database |
| Guest Count | Live count of RSVPs | Use a **Rollup** on the **Guests** database (Status = “Attending”) |
| To‑Do Quick List | Filtered view of tasks due this week | Create a **Board** view on **Tasks** filtered to `Due date is within next 7 days` |

> 💡 Tip: Pin the Dashboard to your sidebar for instant access every time you open Notion.

---

## Milestones & Timeline
Track every major wedding milestone with dates, owners, and status.

| Milestone | Target Date | Owner | Status | Notes |
|-----------|------------|-------|--------|-------|
| Book venue | 2024‑09‑15 | Alex | ✅ Completed | Deposit paid |
| Choose dress | 2024‑10‑01 | Jamie | ⏳ In progress | Schedule fittings |
| Send save‑the‑dates | 2024‑11‑05 | Alex | ⏳ In progress | Design approved |
| Finalize menu | 2024‑12‑10 | Jamie | ❌ Not started | Need caterer tasting |
| Rehearsal dinner | 2025‑04‑20 | Alex | ❌ Not started | Venue TBD |

> 💡 Tip: Switch the view to **Calendar** to see milestones side‑by‑side with personal events.

---

## Guest Management
All guest information, RSVPs, dietary needs, and seating.

| Guest Name | Relationship | RSVP | Meal Preference | Table |
|------------|--------------|------|----------------|-------|
| Maya Patel | Cousin | Attending | Vegetarian | 12 |
| Luis Gomez | Friend | Not attending | — | — |
| Evelyn Chen | Aunt | Attending | Gluten‑free | 5 |
| Mark & Sara Lee | Parents | Attending | No restrictions | 1 |
| Jordan Smith | College friend | Pending | Vegan | — |

> 💡 Tip: Use a **Select** property for “Meal Preference” to keep options consistent for catering reports.

---

## Budget Tracker
Monitor planned vs. actual spend across categories.

| Category | Budgeted ($) | Spent ($) | Variance ($) | Notes |
|----------|--------------|-----------|--------------|-------|
| Venue & Rentals | 8,000 | 8,000 | 0 | Deposit paid |
| Catering | 12,000 | 0 | -12,000 | Contract pending |
| Attire | 2,500 | 1,200 | 1,300 | Dress paid |
| Photography | 3,000 | 0 | -3,000 | Researching |
| Flowers & Décor | 4,000 | 0 | -4,000 | Need florist quotes |
| Miscellaneous | 2,000 | 0 | -2,000 | Gifts, transport |

> 💡 Tip: Add a **Formula** column `prop("Budgeted") - prop("Spent")` to auto‑calculate variance.

---

## Vendor Directory
Contact info, contracts, and payment schedules for every vendor.

| Vendor | Service | Contact | Contract Signed? | Payment Due | Status |
|--------|---------|---------|------------------|-------------|--------|
| Elegant Events | Planner | +1‑555‑0123 | ✅ Yes | 2024‑10‑01 | Ongoing |
| Sweet Cakes Bakery | Cake | +1‑555‑0456 | ❌ No | 2024‑12‑15 | Quote received |
| Lens & Light | Photography | +1‑555‑0789 | ✅ Yes | 2025‑01‑20 | Scheduled shoot |
| Harmony Flowers | Florist | +1‑555‑0999 | ❌ No | 2025‑02‑10 | Awaiting design |
| DJ Pulse | Music | +1‑555‑0110 | ✅ Yes | 2025‑03‑05 | Playlist approved |

> 💡 Tip: Attach PDFs of contracts directly in the “Contract Signed?” column using the **Files & media** property.

---

## Task Hub
A Kanban board of all to‑do items, grouped by stage.

| Task | Category | Due Date | Owner | Status |
|------|----------|----------|-------|--------|
| Order invitations | Stationery | 2024‑10‑15 | Alex | ✅ Done |
| Book hair & makeup | Beauty | 2024‑11‑01 | Jamie | ⏳ In progress |
| Create seating chart | Logistics | 2025‑04‑01 | Alex | ❌ Not started |
| Schedule dress fittings | Attire | 2024‑10‑20 | Jamie | ⏳ In progress |
| Confirm transportation | Logistics | 2025‑04‑10 | Alex | ❌ Not started |

> 💡 Tip: Use the **Board** view, filter by “Owner” to see each person’s workload at a glance.

---

## Timeline Checklist (Week‑by‑Week)
A ready‑made checklist that you can duplicate each week leading up to the wedding.

| Week | Checklist Item | Completed |
|------|----------------|-----------|
| 12 weeks out | Confirm final guest count with venue | ☐ |
| 10 weeks out | Taste test menu & finalize | ☐ |
| 8 weeks out | Send formal invitations | ☐ |
| 6 weeks out | Final dress fitting | ☐ |
| 4 weeks out | Create seating chart | ☐ |
| 2 weeks out | Confirm all vendor arrival times | ☐ |
| 1 week out | Pack emergency kit (sewing kit, stain remover, etc.) | ☐ |

> 💡 Tip: Duplicate this table for each month and link the “Completed” checkbox to a **Rollup** in the Dashboard for a progress bar.

---

## How to import into Notion
1. **Create a new page** in your Notion workspace where you want the template.  
2. Click **Import** → **Markdown & CSV** and select this `.md` file.  
3. Notion will create the headings and plain tables automatically.  
4. For each table you want to become a database:  
   a. Click the three‑dot menu on the table → **Turn into → Table – Full page** (or **Table – Inline**).  
   b. Rename the database (e.g., “Guests”, “Budget”).  
   c. Adjust property types:  
      - Text → **Title** or **Text**  
      - Dates → **Date**  
      - Select/Multiple‑Select → **Select** or **Multi‑select**  
      - Numbers → **Number** (set currency where needed)  
      - Checkboxes → **Checkbox**  
5. Add the recommended **views** (Calendar, Timeline, Board, Gallery) using the “Add a view” button and apply the filters shown in each section.  
6. Link related databases:  
   - In **Tasks**, add a **Relation** to **Milestones** to tie tasks to specific milestones.  
   - In **Budget**, add a **Relation** to **Vendors** to see spend per vendor.  
7. Duplicate the **Dashboard** page, then embed each database view using `/linked database` for a clean, at‑a‑glance control center.  
8. Finally, customize colors, icons, and cover images to match your wedding theme and share the page with your partner or planner.

Your wedding planning workflow is now fully set up in Notion—ready to keep everything organized, on budget, and on schedule. Happy planning!