# Newsletter Planning Hub

## 1️⃣ Dashboard – Weekly Snapshot  
A quick‑look page that shows the current issue’s status, upcoming deadlines, and key metrics.

| Metric | This Week | Target | Status |
|--------|-----------|--------|--------|
| Issue # | 27 | – | ✅ |
| Publish Date | 2026‑07‑03 | 2026‑07‑03 | ✅ |
| Articles Ready | 5 | 6 | ⚠️ |
| Emails Sent | 0 | 1 | ⏳ |
| Open Rate Goal | 45 % | 45 % | – |

> 💡 Tip: Pin the Dashboard to your sidebar for instant access each morning.

---

## 2️⃣ Content Calendar (Database)  
Track every piece of content from idea to publication. **Convert this table to a Notion database** and set the following property types:

| Title | Type | Status | Author | Category | Publish Date | Word Count | SEO Keywords |
|-------|------|--------|--------|----------|--------------|------------|--------------|
| Spring Gardening Tips | Text | Draft | Alice | Lifestyle | 2026‑07‑03 | 800 | “spring garden”, “plant care” |
| AI in Marketing 2026 | Text | In Review | Bob | Tech | 2026‑07-03 | 1200 | “AI marketing”, “2026 trends” |
| Subscriber Spotlight: Jane | Text | Approved | Carol | Community | 2026‑07‑03 | 600 | “subscriber story”, “community highlight” |

**Suggested Views:**  
- **Board** grouped by *Status* (Idea → Draft → Review → Approved → Published)  
- **Calendar** filtered to the current week  
- **Table** sorted by *Publish Date*  

> 💡 Tip: Use the “@” mention in the *Author* field to automatically assign tasks in Notion’s reminder system.

---

## 3️⃣ Idea Inbox  
A simple table for raw ideas that haven’t been scheduled yet. Convert to a database with tags.

| Idea | Source | Category | Priority | Added On |
|------|--------|----------|----------|----------|
| “Top 10 Summer Reads” | Twitter poll | Lifestyle | High | 2026‑06‑20 |
| “Behind the Scenes: Our Design Process” | Team meeting | Business | Medium | 2026‑06‑22 |
| “Weekly Quiz: Test Your Knowledge” | Reader suggestion | Engagement | Low | 2026‑06‑24 |

> 💡 Tip: Set an automation (via Notion API or Zapier) to move ideas older than 30 days to an “Archive” view.

---

## 4️⃣ Asset Library  
Store images, graphics, and copy snippets. Convert to a gallery database.

| Asset Name | Type | Source | License | Linked Article |
|------------|------|--------|---------|----------------|
| Spring Flowers Header | Image | Unsplash | Free | Spring Gardening Tips |
| AI Diagram v2 | Image | In‑house | © Company | AI in Marketing 2026 |
| CTA Button HTML | Code | Internal | N/A | All newsletters |

> 💡 Tip: Enable “Preview” in the gallery view to see thumbnails without opening each page.

---

## 5️⃣ Newsletter Draft & Review Workflow  
A checklist page that each article follows. Duplicate this block for every new article.

```
- [ ] Research completed
- [ ] First draft written
- [ ] Internal review (assign reviewer)
- [ ] SEO checklist completed
- [ ] Final edit & formatting
- [ ] Design assets attached
- [ ] Schedule in email platform
- [ ] Publish & share on socials
```

> 💡 Tip: Turn the checklist into a template button (Add a “New Article Workflow” button) to auto‑populate a new page with this list.

---

## 6️⃣ Metrics & Post‑Publish Review  
After each issue, record performance data. Convert to a table database.

| Issue # | Sent | Open Rate | Click‑Through Rate | Unsubscribes | Top Performing Article |
|---------|------|-----------|--------------------|--------------|------------------------|
| 27 | 12,500 | 48 % | 7.2 % | 45 | AI in Marketing 2026 |
| 26 | 11,800 | 44 % | 6.5 % | 38 | Spring Gardening Tips |
| 25 | 10,900 | 46 % | 6.9 % | 30 | Subscriber Spotlight: Jane |

> 💡 Tip: Use Notion’s formula field to calculate “Engagement Score” = (Open Rate × CTR) – (Unsubscribes ÷ Sent).

---

## 7️⃣ Collaboration Hub  
A page for team communication, meeting notes, and version history. Include a simple table for meeting minutes.

| Date | Attendees | Agenda | Decisions | Action Items |
|------|-----------|--------|-----------|--------------|
| 2026‑06‑21 | Alice, Bob, Carol | Review Issue 27 | Move AI article to “In Review” | Bob to finish SEO checklist |
| 2026‑06‑14 | Alice, Dave | Brainstorm July themes | Add “Summer Travel” series | Dave to draft outline |

> 💡 Tip: Link each meeting note to the relevant articles using Notion’s relation property for traceability.

---

## How to import into Notion
1. **Create a new page** in your Notion workspace where you want the template.  
2. Click **Import** → **Markdown & CSV** and select this `.md` file.  
3. Notion will create the headings and plain tables automatically.  
4. For each table marked “Convert this table to a Notion database”:  
   a. Click the three‑dot menu on the table → **Turn into database**.  
   b. Adjust the property types to match the column headers (e.g., *Date*, *Select*, *Person*, *Number*, *Files & media*).  
5. Set up the suggested **views** (Board, Calendar, Gallery) via the view menu on each database.  
6. Add **template buttons** for the “Newsletter Draft & Review Workflow” block (type “/template button”).  
7. (Optional) Connect to external tools (e.g., Mailchimp, Zapier) using Notion’s API for automated publishing reminders.  

Your Newsletter Planning Hub is now ready—start populating ideas, assign authors, and watch your issues flow from concept to inbox!