# YT Sponsorship Hub™

## Overview
The YT Sponsorship Hub™ is a single‑page Notion workspace that lets you:

* Track every brand outreach from first contact to paid invoice.  
* Manage deliverables, deadlines, and approvals in one place.  
* Auto‑calculate royalties or revenue‑share payouts.  
* Generate a live‑stats media‑kit PDF with a single click for pitches.

> 💡 Tip: Duplicate this page for each channel (YouTube, Instagram, TikTok) and rename the duplicate to keep separate pipelines while preserving the same structure.

---

## Brand Deal Pipeline
A master database that records every sponsorship opportunity. Use the **Kanban view** (Prospect → Negotiation → Contract → In‑Production → Completed → Archived) to see the status at a glance.

| Deal Name | Brand | Status | Contract Value | Royalty % | Expected Publish | Deliverables | Invoice Sent? | Paid Date | Notes |
|-----------|-------|--------|----------------|----------|------------------|--------------|---------------|-----------|-------|
| Summer Vlog Series | Oceanic Water | Negotiation | $4,200 | 5% | 2024‑07‑15 | 3 videos | ❌ | — | Need final script approval |
| Gaming Chair Review | ApexGear | Contract | $2,800 | 0% | 2024‑06‑30 | 1 video + 2 IG posts | ✅ | — | Invoice #102 sent |
| Eco‑Skin Skincare | GreenGlow | Completed | $5,500 | 7% | 2024‑05‑20 | 2 videos | ✅ | 2024‑06‑02 | Royalty payout due 2024‑07‑01 |
| Tech Gadget Giveaway | ByteBox | Prospect | $3,000 | 0% | — | 1 video | ❌ | — | Waiting for product demo |
| Fitness Challenge | PowerFit | In‑Production | $6,000 | 10% | 2024‑08‑10 | 4 videos | ✅ | — | Draft script under review |

> 💡 Tip: Set the **Status** property as a Select with the exact values used in the Kanban view to keep the board synced automatically.

### Key Properties
| Property | Type | Purpose |
|----------|------|---------|
| Deal Name | Title | Short, recognizable name |
| Brand | Text | Sponsor name |
| Status | Select | Workflow stage (Prospect, Negotiation, Contract, In‑Production, Completed, Archived) |
| Contract Value | Number (USD) | Total agreed fee |
| Royalty % | Number (percentage) | Revenue‑share rate, if any |
| Expected Publish | Date | Target upload date |
| Deliverables | Number | Count of assets (videos, posts, stories) |
| Invoice Sent? | Checkbox | Quick visual of invoicing |
| Paid Date | Date | When payment cleared |
| Notes | Text | Free‑form comments |

---

## Deliverables Tracker
A linked view of the **Brand Deal Pipeline** filtered to the current record’s **Deal Name**. Create a **Table view** with the following columns:

| Deliverable | Type | Due Date | Status | Asset Link | Approved? |
|-------------|------|----------|--------|------------|-----------|
| Vlog Episode 1 | YouTube Video | 2024‑07‑10 | In‑Progress | — | ❌ |
| Instagram Story 1 | Story | 2024‑07‑12 | Not Started | — | ❌ |
| Final Script | Document | 2024‑07‑01 | Completed | [Script.pdf](#) | ✅ |

> 💡 Tip: Use a **Relation** to link each deliverable back to its Deal, then a **Rollup** to sum the “Royalty % * Contract Value” for quick payout estimation.

---

## Invoices & Payments
A separate database that pulls data from the **Brand Deal Pipeline** via a Relation. Use the **Gallery view** for a visual invoice card.

| Invoice # | Deal | Amount (USD) | Royalty (USD) | Sent Date | Paid? | Payment Method |
|-----------|------|--------------|---------------|-----------|-------|----------------|
| 102 | ApexGear | $2,800 | $0 | 2024‑06‑01 | ❌ | — |
| 103 | GreenGlow | $5,500 | $385 | 2024‑05‑25 | ✅ | PayPal |
| 104 | PowerFit | $6,000 | $600 | 2024‑07‑15 | ❌ | — |

### Automation Note
Create a **Formula** field `Royalty (USD)` = `prop("Contract Value") * prop("Royalty %") / 100`. This auto‑calculates the royalty amount for each invoice.

> 💡 Tip: Add a **Filter** “Paid? is unchecked” to see outstanding invoices at a glance.

---

## Media Kit Generator
A **Template button** that creates a pre‑filled page called “Media Kit – {Brand}”. The page contains:

1. Brand logo (image placeholder)  
2. Channel stats (sub‑page pulling from a **Channel Stats** database)  
3. Deal summary (auto‑filled via Relation & Rollup)  
4. Deliverables list (linked view)  
5. QR code linking to the live Notion page (use an external service like QRCode Monkey)

When you click **“Generate Media Kit PDF”** (via Notion’s Export → PDF), the page pulls the latest stats, so the PDF is always up‑to‑date.

> 💡 Tip: Store your channel’s core metrics (subscribers, avg. CPM, avg. views) in a single‑row **Channel Stats** database. Use a **Rollup** in the Media Kit page to display them automatically.

---

## Automation & Settings
| Setting | Description | Recommended Value |
|---------|-------------|-------------------|
| Royalty Calculation | Formula for royalty payout | `prop("Contract Value") * prop("Royalty %") / 100` |
| Publish Reminder | Date reminder 3 days before **Expected Publish** | Use Notion’s built‑in reminder |
| Invoice Follow‑up | Weekly filtered view of unpaid invoices | Create a **Saved Filter** “Paid? is unchecked” |
| Media Kit Export | Button to duplicate template & export PDF | Use **Template button** with “Export as PDF” instruction |

> 💡 Tip: Enable **Notion API** and connect to a tool like Zapier to automatically send a Slack reminder when a deliverable status changes to “Completed”.

---

## How to import into Notion
1. **Create a new page** in your Notion workspace where you want the hub.  
2. Click **“Import” → “Markdown & CSV”**, then upload this `.md` file.  
3. Notion will create the headings and plain tables.  
4. For each table (Brand Deal Pipeline, Invoices & Payments, etc.):  
   a. Click the three‑dot menu on the table → **“Turn into database”** → choose **Table – Full page** (or **Inline** if you prefer).  
   b. Rename the database to match the heading (e.g., “Brand Deal Pipeline”).  
   c. Edit each column’s **Property Type** to match the “Key Properties” tables (Select, Number, Date, Checkbox, Relation, Formula, etc.).  
   d. Set up **Relations** between databases (Deal ↔ Deliverables, Deal ↔ Invoices).  
   e. Add the suggested **Views** (Kanban, Gallery, Calendar) using the view settings described above.  
5. Add the **Template button** for the Media Kit (copy the button block from the “Media Kit Generator” section).  
6. Test the workflow: change a Deal’s status, verify the Kanban moves, check royalty formula, and generate a Media Kit PDF.  
7. (Optional) Connect the Notion API to Zapier/Make for automated email reminders or Slack notifications.

Your YT Sponsorship Hub™ is now ready to manage brand deals end‑to‑end and produce professional media kits with a click. Enjoy streamlined sponsorships!