# Wedding Planning Planner

Congratulations on your engagement! This printable planner is designed to help you stay organized, track every detail, and enjoy the journey to your big day. Print each page, fill in the blanks, and check off tasks as you go. Happy planning!

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## 1️⃣ Wedding Timeline Overview (12‑Month Calendar)

| Month | Major Milestones | To‑Do Checklist | Notes |
|-------|------------------|----------------|-------|
| **Month 1** | Set wedding date, create budget, draft guest list | - [ ] Choose a date<br>- [ ] Set budget range<br>- [ ] Draft preliminary guest list |  |
| **Month 2** | Book venue & ceremony location | - [ ] Tour venues<br>- [ ] Secure venue with deposit<br>- [ ] Confirm ceremony location |  |
| **Month 3** | Hire key vendors (photographer, caterer) | - [ ] Research photographers<br>- [ ] Book photographer<br>- [ ] Research caterers<br>- [ ] Book caterer |  |
| **Month 4** | Choose wedding party, send save‑the‑dates | - [ ] Ask friends/family to be in wedding party<br>- [ ] Design & mail save‑the‑dates |  |
| **Month 5** | Dress shopping, select attire | - [ ] Schedule dress appointments<br>- [ ] Order dress & accessories |  |
| **Month 6** | Finalize guest list, send invitations | - [ ] Confirm final guest count<br>- [ ] Order invitations<br>- [ ] Mail invitations |  |
| **Month 7** | Book entertainment (DJ/band) & transportation | - [ ] Research entertainment options<br>- [ ] Book DJ/band<br>- [ ] Arrange transportation |  |
| **Month 8** | Choose flowers & décor | - [ ] Meet with florist<br>- [ ] Select bouquets & centerpieces |  |
| **Month 9** | Order cake & finalize menu | - [ ] Schedule cake tasting<br>- [ ] Confirm menu with caterer |  |
| **Month 10** | Arrange accommodations & honeymoon | - [ ] Reserve hotel blocks<br>- [ ] Book honeymoon travel |  |
| **Month 11** | Final fittings & RSVP deadline | - [ ] Schedule dress fitting<br>- [ ] Follow up on RSVPs |  |
| **Month 12** | Rehearsal, final checks, wedding day! | - [ ] Confirm timeline with vendors<br>- [ ] Pack emergency kit<br>- [ ] Relax & enjoy! |  |

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## 2️⃣ Budget Tracker

| Category | Estimated Cost | Actual Cost | Paid? (✓) | Notes |
|----------|----------------|------------|-----------|-------|
| Venue & Ceremony | $______ | $______ | - [ ] |  |
| Catering | $______ | $______ | - [ ] |  |
| Photography | $______ | $______ | - [ ] |  |
| Attire | $______ | $______ | - [ ] |  |
| Flowers & Décor | $______ | $______ | - [ ] |  |
| Entertainment | $______ | $______ | - [ ] |  |
| Stationery | $______ | $______ | - [ ] |  |
| Transportation | $______ | $______ | - [ ] |  |
| Honeymoon | $______ | $______ | - [ ] |  |
| Miscellaneous | $______ | $______ | - [ ] |  |
| **Total** | **$______** | **$______** |  |  |

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## 3️⃣ Guest List & RSVP Tracker

| Guest Name | Address | Invitation Sent (✓) | RSVP Received (✓) | Meal Choice | +1? (✓) | Notes |
|------------|---------|----------------------|-------------------|------------|--------|-------|
| ________ | ________ | - [ ] | - [ ] | ________ | - [ ] |  |
| ________ | ________ | - [ ] | - [ ] | ________ | - [ ] |  |
| ________ | ________ | - [ ] | - [ ] | ________ | - [ ] |  |
| ________ | ________ | - [ ] | - [ ] | ________ | - [ ] |  |
| ________ | ________ | - [ ] | - [ ] | ________ | - [ ] |  |

*Add extra rows as needed.*

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## 4️⃣ Vendor Contact Sheet

| Vendor Type | Company / Name | Contact Person | Phone | Email | Deposit Paid? (✓) | Contract Received (✓) | Notes |
|-------------|----------------|----------------|-------|-------|-------------------|------------------------|-------|
| Venue | ________ | ________ | ________ | ________ | - [ ] | - [ ] |  |
| Photographer | ________ | ________ | ________ | ________ | - [ ] | - [ ] |  |
| Caterer | ________ | ________ | ________ | ________ | - [ ] | - [ ] |  |
| Florist | ________ | ________ | ________ | ________ | - [ ] | - [ ] |  |
| DJ/Band | ________ | ________ | ________ | ________ | - [ ] | - [ ] |  |
| Officiant | ________ | ________ | ________ | ________ | - [ ] | - [ ] |  |
| Transportation | ________ | ________ | ________ | ________ | - [ ] | - [ ] |  |
| Dressmaker | ________ | ________ | ________ | ________ | - [ ] | - [ ] |  |
| Cake Designer | ________ | ________ | ________ | ________ | - [ ] | - [ ] |  |
| Misc. | ________ | ________ | ________ | ________ | - [ ] | - [ ] |  |

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## 5️⃣ Dress & Attire Checklist

| Item | Store / Designer | Appointment Date | Ordered? (✓) | Received? (✓) | Fitting Date | Notes |
|------|------------------|------------------|--------------|---------------|--------------|-------|
| Wedding Dress | ________ | ________ | - [ ] | - [ ] | ________ |  |
| Veil / Headpiece | ________ | ________ | - [ ] | - [ ] | ________ |  |
| Shoes | ________ | ________ | - [ ] | - [ ] | ________ |  |
| Bridesmaids Dresses | ________ | ________ | - [ ] | - [ ] | ________ |  |
| Groom’s Suit | ________ | ________ | - [ ] | - [ ] | ________ |  |
| Groomsmen Attire | ________ | ________ | - [ ] | - [ ] | ________ |  |
| Accessories (jewelry, cufflinks) | ________ | ________ | - [ ] | - [ ] | ________ |  |

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## 6️⃣ Ceremony Details

| Item | Description / Choice | Person Responsible | Completed? (✓) | Notes |
|------|----------------------|--------------------|----------------|-------|
| Ceremony Start Time | ________ | ________ | - [ ] |  |
| Processional Order | ________ | ________ | - [ ] |  |
| Music Selections | ________ | ________ | - [ ] |  |
| Vows (written or traditional) | ________ | ________ | - [ ] |  |
| Readings | ________ | ________ | - [ ] |  |
| Unity Ceremony (candles, sand, etc.) | ________ | ________ | - [ ] |  |
| Seating Chart | ________ | ________ | - [ ] |  |

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## 7️⃣ Reception Details

| Item | Choice / Vendor | Cost | Paid? (✓) | Completed? (✓) | Notes |
|------|-----------------|------|----------|----------------|-------|
| Reception Start Time | ________ | $______ | - [ ] | - [ ] |  |
| Seating Arrangement | ________ | $______ | - [ ] | - [ ] |  |
| Music Playlist | ________ | $______ | - [ ] | - [ ] |  |
| Toast Speakers | ________ | $______ | - [ ] | - [ ] |  |
| Cake Cutting Time | ________ | $______ | - [ ] | - [ ] |  |
| Send‑off (sparklers, etc.) | ________ | $______ | - [ ] | - [ ] |  |

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## 8️⃣ Checklist – “To‑Do Before the Big Day”

- [ ] Create a master timeline (share with wedding party)  
- [ ] Confirm all vendor arrival times  
- [ ] Finalize seating chart and print place cards  
- [ ] Pack an emergency kit (sewing kit, stain remover, pain reliever, etc.)  
- [ ] Schedule final hair & makeup trial  
- [ ] Arrange wedding day transportation for party  
- [ ] Write thank‑you cards for gifts received  
- [ ] Review marriage license requirements & obtain license  

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## 9️⃣ Day‑Of Timeline (Hourly)

| Time | Activity | Person In Charge | Notes |
|------|----------|------------------|-------|
| 8:00 AM | Bride & bridal party hair & makeup | ________ |  |
| 9:30 AM | Dress & attire final check | ________ |  |
| 10:30 AM | Photographer arrival (pre‑ceremony shots) | ________ |  |
| 11:30 AM | Guests begin arriving | ________ |  |
| 12:00 PM | Ceremony begins | ________ |  |
| 12:30 PM | Post‑ceremony photos | ________ |  |
| 1:30 PM | Cocktail hour | ________ |  |
| 2:30 PM | Reception begins | ________ |  |
| 3:00 PM | First dance | ________ |  |
| 4:00 PM | Dinner service | ________ |  |
| 5:30 PM | Toasts & speeches | ________ |  |
| 6:30 PM | Cake cutting | ________ |  |
| 7:00 PM | Open dancing | ________ |  |
| 9:30 PM | Send‑off | ________ |  |
| 10:00 PM | End of reception | ________ |  |

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## 🔟 Notes & Inspiration

*Use this space for mood board ideas, Pinterest URLs, color swatches, or anything that sparks your imagination.*

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## How to use this planner

1. **Print the pages** – Choose a paper weight you like (heavier paper works well for tables). Print in portrait or landscape orientation as you prefer.  
2. **Fill in the blanks** – Use a pen, pencil, or marker to complete each section. The checkboxes make it easy to see progress at a glance.  
3. **Keep it together** – Bind the printed sheets with a ring binder, a clipboard, or a simple folder. Add extra blank pages for additional notes.  
4. **Update regularly** – Review the timeline monthly, then weekly as the date approaches. Move tasks forward or add new ones as needed.  
5. **Share** – Give copies of the vendor sheet and day‑of timeline to your wedding party and key vendors so everyone stays on the same page.  
6. **Enjoy the process** – The planner is a tool to keep you organized, but don’t forget to pause, celebrate small wins, and have fun planning your special day!  

Happy planning and best wishes for a beautiful wedding!