Agencies need a powerful, secure, and affordable knowledge‑base. In 2026 Obsidian offers several plans that fit agency workflows. This guide compares the top three options, shows pricing, features, and real downsides so you can decide quickly.
The Personal plan costs nothing. It gives you unlimited notes, plugins, and community themes. Files stay on your computer, so there is no built‑in sync.
Small boutique agencies that work on a single device or use their own cloud (e.g., Dropbox) for sharing.
Sync adds end‑to‑end encrypted cloud sync across devices. It works with the free core app, turning a solo vault into a collaborative space.
Agencies of 5‑15 users that need reliable sync but do not require full admin dashboards.
Teams is the enterprise‑grade solution. It includes everything in Sync plus centralized admin, SSO, and usage analytics.
Mid‑size agencies (20‑100 users) that need security compliance, audit logs, and easy onboarding.
| Plan | Price (per user) | Sync? | Admin console | SSO | Best for | Main downside |
|---|---|---|---|---|---|---|
| Personal | $0 | No (manual) | No | No | Solo freelancers, tiny agencies | No native collaboration |
| Sync | $8 | Yes (encrypted) | No | No | 5‑15 users needing sync | No role‑based permissions |
| Teams | $30 | Yes (encrypted) | Yes | Yes | 20‑100 users, compliance focus | Costly for very large staff |
Obsidian is a markdown‑based knowledge‑base app that stores notes locally and links them with a graph view.
Yes, with sync services or third‑party cloud storage, teams can collaborate on the same vault.
Obsidian offers a free personal plan, but agencies usually need the Sync or Teams plans for collaboration and admin controls.
Obsidian gives offline storage, markdown control, and a graph view. Notion offers built‑in databases and real‑time editing but relies on the cloud.
The Obsidian Teams plan (USD 30/user/month) balances price, admin tools, and unlimited sync.
Choosing the right Obsidian plan depends on team size and security needs. Personal works for one‑person shops. Sync adds affordable collaboration for small groups. Teams provides the control and SSO that mid‑size agencies demand, despite the higher price. Evaluate your workflow, try the free version, and upgrade when you need secure sync or admin features.